Implementation of ethical corporate management
In order to establish a corporate culture of integrity management and develop a sound business operation model, the Group has formulated The "Ethical Corporate Management Best Practice Principles" and "Procedures for Ethical Management and Guidelines for Conduct" in accordance with the laws and existing regulations, which have been approved by the Board of Directors and published on the Company's website. The Group ask all staff to engage in business activities on the basis of fairness, honesty, trustworthiness and transparency, implement the core value of ethical corporate management, and promote integrity management, anti-corruption, anti-bribery and compliance with laws and regulations, in order to protect the Company's reputation, gain the respect and trust of customers and suppliers, and to create a business environment for sustainable development.
Organization of Ethical Corporate Management Team
On July 5, 2022, the group established the “Ethical Corporate Management Team,” with the Group‘s president serving as the convener. The Group’s headquarters has six planning & management divisions responsible for various functions such as business operations, logistics, risk, finances, human resources, and technical services. These divisions assist the Board of Directors and management in formulating and supervising the implementation of integrity management policies as well as devising preventive measures, such as advocating and supervising integrity principles for vendors, partners, and employees. The Ethical Corporate Management Team reports on the progress of integrity management implementation to the Board of Directors at least once a year.
Operational Summary for 2023 (Policy、Training、Audit、Whistleblower)
1) The Ethical Corporate Management Team reported on its operations to the Board of Directors on November 7, 2023.
2) Regulatory Identification and Implementation
Enforcement of laws and internal rules. To ensure that Ethical Corporate Management operates at critical times, The Company ensures that all potential risks and impacts that may result from changes in valuation regulations are covered by the corresponding internal regulations through continuous tracking of changes in valuation regulations on an annual basis.
3) Digital Education and Promotion
To ensure that the Group‘s employees are fully aware of the laws and regulations they must comply with and the obligations they must perform, we have constantly conducted various types of ethical business management training through digital elearning, EIP education and training courses, push notifications via smartphone app, email advocacy and more over the years. We advocate for legal compliance and new knowledge promotion on ethics and compliance issues, so that all employees can learn operational compliance knowledge at any time and as needed,, thereby cultivating the concepts of integrity and legal compliance throughout the organization.
Independent and impartial periodic audits
The "Ethical Corporate Management Best Practice Principles" and "Procedures for Ethical Management and Guidelines for Conduct" formulated by the Group have clearly prohibited the giving and receiving of bribes, the provision of illegal political donations, and the prohibition of improper charitable donations or sponsorships. Integrity clauses have also been clearly specified in relevant business contracts. Each unit's internal control system conducts self-evaluation on its operations to achieve effective control and implementation and is independently reviewed by the Internal Audit Office to ensure the effective implementation of the overall mechanism.The annual audit plan of the Internal Audit Office has listed integrity clauses of suppliers and customers as key integrity criteria. It reviews the rationality of the operations from the auditing target and assesses its hidden risks. When necessary, CPAs or relevant professionals are also appointed to assist in the audit to ensure compliance.
System of whistleblowing
A.Reporting Mailbox:anti-corruption@synnex.com.tw
B.Informers shall be protected. If the informer is an employee of the company, the company promises to protect the informer from improper dispositions for whistleblowing. The relevant personnel who processes the reported case shall strictly keep secret the identity of the informer and the contents of the report. The company shall impose internal penalties according to the seriousness of the circumstances on those in violation of the previous two provisions.
Reporting Mailbox
In 2023, no anti-corruption case was received.